Frequently asked questions
What's the process of starting a new club this year?
We are working on registering pre-existing clubs first because we want to prioritize getting advisors for established clubs. Some clubs are losing their advisors because they are now teaching at IVA or because the stress of online has forced them to drop the club. Due to this, we may not be registering new clubs in the first semester if many pre-existing clubs are unable to find advisors. If our pre-existing clubs are mostly able to re-register at the September 4th deadline, however, we may have an opportunity to register new clubs! To keep informed, keep checking this website, as information and updates will be posted here regarding new clubs after this Friday, September 4th.
How do I join a club?
Go to the 2019-2020 approved clubs list and contact the president’s email listed on the spreadsheet. They will link you with the necessary info to join the club. If you don’t know what club to join, you can search the spreadsheet by tags, or by the club’s description.
Can I join clubs at any time during the year?
Yes! You can email any of the clubs at any time to be added to their email list. You can also attend any club interest meetings advertised on campus, and explore clubs first hand at the freshmen club showcase, which is a dedicated homeroom time for freshmen to explore clubs in the first month of school.
How is club registration working this year with everything being online?
Every registration form has been digitized and is posted, with their due dates on the front page of this website. Make sure to have them in by their due dates, and that your club advisor turns in their form by the due date.
Are clubs still a thing this year?
Despite all of the craziness of online, clubs are still allowed to meet this year (once they are approved), but they will have to meet online, with their club advisor present in the online meeting.
Do you have tips for freshmen?
Yes! Explore as much as you can about clubs through family night and the full list of clubs. Put your name down in all the clubs you are even slightly interested in. We encourage you to try out many clubs at first, so you can choose which ones you want to stick with.
What is an "interest meeting?"
It is what it sounds like. It's every club's first meeting of the year where everyone is invited to learn and hear about the club. This is also a time where the club collects email addresses from prospective students.
How do the club minutes work?
Club minutes are just records of what your club did in a meeting. A "Club minutes" form is a literal document where a designated club board member or president records how long the meeting was, who was present, etc. Every time you have ANY official club meeting, you should record minutes for it.
Are minutes mandatory?
Yes, Club minutes need to be filled out for every single club meeting, making them mandatory.
What should it look like?
Examples can be found under the minutes tab of our website.
Where do I submit it?
You can submit club minutes under the "minutes" tab of our website.
How often should we be having meetings?
Clubs at uni meet anywhere from twice a week to once a month. It really depends on what your club is doing. Don't force meetings when there don't have to be, but if your club isn't meeting, it probably isn't worth turning in the forms to keep it a club.
Full 2020-2021 Clubs List
The use of detailed minutes - noting the goings-on of a club meeting - is an important part of club procedure, increasing accountability, and highlighting needed changes. Turning in these minutes in a timely fashion is very important for the continued success of UHS clubs.
Sample Meeting Minutes: https://tinyurl.com/samplemeetingminutes
Must have the signatures of: Secretary, Presiding Officer, Club Advisor.
Form to Turn-In Minutes: https://tinyurl.com/uhsminutesform
Every month, clubs are required to turn-in their meeting minutes on the second Tuesday of the month following their completion.
Finances Website: https://universityhigh.iusd.org/students/asb/finances
Club Finance Meeting Presentation: https://tinyurl.com/clubfinancemeeting
President expectation document (print and sign):
Advisor expectation document (print and sign):
Club budget examples (make your own):
Sample Constitution (make your own):